COVID & XAPPS Blog Series
Mobile and Paperless Solutions in a Post-COVID World
Welcome back to the blog series where we are taking an in-depth look into how the e-Emphasys suite of solutions can best benefit you and your business in a post-COVID-10 world. In this edition, we look at how the e-Emphasys Collaboration Framework and Advanced Document Management allows you to operate your business dependably, seamlessly, and effectively.
With the uncertainty going on in the world today, speed, efficiency and adaptability have become more important than ever before. Navigating the current environment requires a comprehensive digital transformation strategy to ensure your teams are on the same page and working toward the same goals. e-Emphasys has you covered with our mobile and paperless solutions for every role in your company.
A dependable solution is only as strong as its foundation. Our Collaboration Framework refers to the e-Emphasys ERP, the latest and smartest solution based on the world’s most advanced and structured language, HTML 5. This innovative platform enables you to access data anywhere, anytime from any device and any browser. It is through this platform that every facet of your business is able to communicate.
So, what does this mean for your business in the middle of a pandemic?
From increased accessibility to improved interaction, it enables mobile-friendly applications on Android, iOS, or Windows meaning you can reliably and efficiently conduct business in the office, at home or in the field. Further, this enhanced user interface and user experience bring about intuitive and visually appealing displays and greater ease-of-use for your employees.
The e-Emphasys Collaboration Framework opens the door to an array of additional business solutions including Interactive Home Pages and Advanced Document Management.
The best way to ensure smooth sailing and increased productivity is for employees to see exactly what needs to get done, ensuring nothing will slip through the cracks. Studies have shown that the primary efficiency killer in the back office is time spent searching for information or documents. With e-Emphasys ERP, your employees are empowered with role-based dashboards which include all their mission critical items available on one screen. There dashboards are both operational as well as analytical. KPI’s for each role and department are available at the click of a button, ensuring that they are seen and monitored daily
When your employees log in to the system at the beginning of the day, they will see today’s workload eliminating confusion and missed deadlines. This feature becomes beneficial in today’s environment where a scattered and limited workforce may be lacking communication due to social distancing guidelines.
Likewise, home pages are a great way to keep inter-departmental tasks moving forward quickly. With interdepartmental activity sharing and approval notifications, multi department tasks such as credit approvals and PO approvals are simplified. Both parties involved can see the status of these tasks and be notified when action on their end is needed.
Advanced Document Management
In today’s climate, many businesses are looking to reduce the amount of paper being passed around the office in efforts to reduce person-to-person contact. Luckily, e-Emphasys’ Advanced Document Management is just the solution to help you achieve this.
Our Advanced Document Management provides a single, contextual, central repository for every file required to run your dealership. Your employees no longer need to go department-to-department locating and waiting for document but rather they now have instant access to these needed resources. One of the amazing features of our document management system is the ability to easily access and create connection between all document files and software data within the e-Emphasys ERP.
A prominent equipment dealer said that previously, they were receiving PDFs from other locations and scanning them into their computers then sending these PDFs back, all by mail. Now, that they have implemented e-Emphasys’ Advanced Document Management they have reduced their physical storage space in their offices and employees do not have to go to their Accounts Payable department as the invoices are already in the system, freeing up work time on both sides. A representative from this dealership mentioned that if he knew how easy it was to implement the Advanced Document Management solution, he wished he would have done it earlier!
“The system has allowed us to go paperless. We can upload all of our documents into the actual contract, so anybody can access it at any time, saving tremendous amount of time looking for paper folders. We have the utilization and the reporting features now, which we can get just by exporting data. It’s much quicker, it’s more efficient, and everybody can access that information.”
-Lori Brandon, Senior Rental Manager
Alta Equipment Company